Why Join Batch
One account for every supplier
Let Batch be your digital filing cabinet. Centralize invoices and credits in one online hub to simplify publisher payments, reconciliation, claims and bookkeeping, leaving more time for bookselling.
Core benefits
Less admin, more time for bookselling
Batch automatically collects all your publisher invoices and credits on one easily accessible online hub.
Batch streamlines how bookstores manage invoices and pay your vendors by eliminating the administrative burden of managing and organizing the constant influx of publisher documents.
Batch eliminates discrepancies that arise between bookstores and publishers by synchronizing systems and information. No more missing invoices and no more mis-applied payments.
Getting started
How to get started with Batch
01
Reach out to Batch
02
Register your store
03
Connect your vendors
Batch notifies publishers to connect your accounts.
04
Get trained up
Attend new user orientation and review Batch training guides and tutorials.
05
Receive invoices
Invoices and credits begin to populate your Batch portal in the beginning of the month.
06
Make your first payment
Select the invoices to pay and credits to use and transfer your first payment to Batch.
Our network
Trusted by the book trade.
See it in action
Time to get back to bookselling
You didn’t become a bookseller to spend your time under a pile of paperwork. Talk to the Batch team to see how we can help you stay organized and get more time back for bookselling.
Common questions
New Booksellers
What is Batch for Books?
Batch for Books is a business tool designed to help independent bookstores more easily keep track of invoices and credits, eliminate friction in administrative and payment processes, and save you time.
How much does Batch cost?
There is no cost for bookstores to use Batch.
How do I sign up to use Batch?
The first step in the sign-up process is to submit some general information about your company through this registration form.
Upon receiving your submission, you will receive a Batch User Agreement and Vendor Account form. Once you return that document, you will be added to our set-up list.
Here’s what you can expect in terms of timing:
Publishers set up new accounts at the beginning of each month.
User agreements returned by the 15th are eligible for Batch onboarding at the beginning of the following month.
Where does Batch get all their data? Do I have to upload all that information?
Once a store signs up to use Batch, your publishers electronically transmit all your invoices and credits to your Batch portal so that you have everything standardized, centralized, and in one place. Stores will never need to upload information to their Batch portal.
When do invoices appear on Batch?
Publishers send invoices and credit data daily and stores can expect to see transactions within 24 hours of being raised on the publisher’s systems. Typically, invoices will be available on Batch prior to the shipment arriving at your store.
What publishers are on Batch?
Our current publisher partners include:
Arcadia
Blackstone
Gardners US
Hachette Book Group
HarperCollins
Independent Publishers Group
Macmillan
Microcosm
Penguin Random House
Simon & Schuster
WW Norton & Company
Are pre-paid accounts eligible to use Batch?
Pre-paid accounts are not eligible to be added to Batch. Stores must have credit terms with a publisher for them to be able to connect your account to Batch.
Does Batch integrate with my POS system or accounting software?
Batch is not directly integrated with any POS system, but we are able to integrate with various accounting software such as QuickBooks and Xero.
If you connect Batch to your accounting software, Batch will be able to enter all invoices and credits, saving hours of time each month on data entry.
Am I able to submit orders to my vendors through Batch?
No. Batch is not an inventory management or ordering system. Our sole focus is on helping bookstores manage invoices and streamline publisher payments.